To help participants identify how they spend their time, recognize priorities, and take practical steps toward better time and task management using the Eisenhower Matrix.
🕒 Duration:
30–45 minutes
👥 Group Size:
Individual or small teams (2–4 members)
🧰 Materials Needed:
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A printed or drawn Eisenhower Matrix (four quadrants)
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Sticky notes or task cards
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Markers or pens
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(Optional) A projector or whiteboard with the Matrix displayed
🧠 Step-by-Step Process:
Step 1: Reflect (5 min)
Ask participants to list 10–15 tasks they’ve done in the past 3 days — both personal and professional.
Encourage honesty! Include everything from “replying to emails” to “scrolling social media” to “planning a meeting.”
Step 2: Sort (10 min)
Using sticky notes or cards, have them place each task into one of the four quadrants of the Eisenhower Matrix:
| Quadrant | Label | Description |
|---|---|---|
| 🔴 Q1 | Urgent & Important | Do First |
| 🟢 Q2 | Not Urgent & Important | Plan |
| 🟡 Q3 | Urgent & Not Important | Delegate |
| 🔵 Q4 | Not Urgent & Not Important | Eliminate |
Step 3: Discuss & Reflect (10–15 min)
Guide a discussion using these prompts:
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Which quadrant had the most tasks?
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Were there any surprises?
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How can you move tasks from Q1 (crisis mode) to Q2 (planned, proactive mode)?
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What are you willing to delegate or eliminate starting today?
Step 4: Action Plan (10 min)
Each participant selects one habit to adopt immediately — for example:
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“I’ll block 30 minutes daily for strategic planning.”
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“I’ll delegate repetitive tasks.”
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“I’ll limit my social media use to 15 minutes a day.”
Encourage them to post this action goal near their workspace as a visual reminder.
💬 Facilitator’s Wrap-Up Message:
“Productivity isn’t about doing everything fast — it’s about doing the right things first.
The Eisenhower Matrix helps you lead your time, not just manage it.”
🏁 Outcome:
Participants will leave the session with:
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A clear awareness of time-draining tasks
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A practical visual of their priorities
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An actionable plan to focus on what truly matters
🏫 Version 1: For Teachers and Students
🎯 Objective:
To help students and teachers identify academic and personal priorities, balance their time effectively, and develop self-management skills.
🕒 Duration:
30 minutes
🧰 Materials:
-
Printed Eisenhower Matrix charts
-
Sticky notes / colored cards
-
Pens / markers
🧠 Steps:
Step 1: Task Brainstorm (5 min)
Ask participants to list 10–12 recent tasks.
Examples:
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Completing homework
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Helping a friend
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Watching YouTube
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Attending a class
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Playing games
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Preparing for an exam
Teachers can list:
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Correcting papers
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Planning lessons
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Attending meetings
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Chatting in staff room
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Professional development reading
Step 2: Categorize (10 min)
Ask them to place each task in one of the four quadrants:
| Quadrant | Label | Examples |
|---|---|---|
| 🔴 Do First (Urgent & Important) | Homework due tomorrow, exam preparation | |
| 🟢 Plan (Not Urgent & Important) | Long-term projects, reading habit, skill learning | |
| 🟡 Delegate (Urgent & Not Important) | Administrative work, sharing notes | |
| 🔵 Eliminate (Not Urgent & Not Important) | Scrolling reels, unnecessary gossip |
Step 3: Discussion (10 min)
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Which quadrant took most of your time this week?
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How can you move from “Do First” to “Plan”?
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What distractions can you reduce to create more focus time?
Step 4: Action Goal (5 min)
Each participant writes one action commitment, like:
“I’ll dedicate 30 minutes every evening to self-study.”
“I’ll limit social media use to 20 minutes per day.”
🧩 Learning Outcome:
Students and teachers will understand how to balance urgency with importance, reduce procrastination, and create a daily structure that supports both academic and personal growth.
💼 Version 2: For Corporate / Leadership Training
🎯 Objective:
To enhance leadership effectiveness, decision-making, and team productivity by prioritizing high-impact tasks.
🕒 Duration:
45 minutes
🧰 Materials:
-
Flip charts / whiteboard with Eisenhower Matrix
-
Task cards / sticky notes
-
Markers
🧠 Steps:
Step 1: Task Reflection (10 min)
Ask participants to list key activities from their workweek — meetings, reports, team calls, crisis handling, innovation sessions, etc.
Encourage inclusion of both strategic and routine tasks.
Step 2: Group Sorting (10 min)
Have them collaboratively place each task under one of the four quadrants:
| Quadrant | Label | Example |
|---|---|---|
| 🔴 Do First | Crisis resolution, client deadlines | |
| 🟢 Plan | Strategic planning, professional development, innovation | |
| 🟡 Delegate | Routine follow-ups, reports, coordination tasks | |
| 🔵 Eliminate | Unproductive meetings, excessive email checks |
Step 3: Insight Discussion (15 min)
Lead with reflective prompts:
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Which quadrant consumes most of your energy?
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What could you delegate or automate?
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How can you shift more time into the “Plan” quadrant for growth and innovation?
Step 4: Personal Action Plan (10 min)
Each leader identifies:
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One task to eliminate
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One task to delegate
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One important but not urgent goal to plan this week
💬 Facilitator’s Wrap-up Message:
“Great leaders don’t chase urgency — they create time for what shapes the future.
The Eisenhower Matrix is your mirror to see if your actions match your goals.”
🧠 Learning Outcome:
Leaders and professionals develop clarity, reduce burnout, and focus on high-value, high-impact activities that drive organizational success.
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